How to Hire the Best Executive Assistants

Executive assistants make an important contribution to the success of senior managers when they work for them as their partners. 

Eventually, executives become so comfortable with their role that it becomes second nature. It goes without saying that they go above and beyond for their boss. 

Read the guide below for tips on how to hire your next executive assistant.  

Start with a unique job listing

Many people overlook this step, but it’s vital because the job posting is the sole means of attracting applicants.

Include a list of specific key responsibilities they will be responsible for: managing your calendar, booking calls, scheduling meetings, financial and data reporting, coordinating projects, the list goes on.

Are there certain expectations regarding education? Credentials? Do they require certification as a certified administrative professional (CAP).

Are interpersonal skills important? It’s essential that executive assistants possess resourcefulness, collaboration, adaptability, and the ability to think on their feet. It’s important that they have excellent oral and written communication skills.

Hire the experts for help

Using the services of executive assistant headhunters will allow you to find the right assistant faster. Recruitment agencies have a more extensive pool of candidates to choose from for executive assistant jobs. 

As well as vetting candidates faster, they keep you informed of the latest trends in administrative hiring and compensation. 

Start shortlisting

Look closely at the resumes and cover letters of candidates to determine if they possess the necessary skills and attributes. Don’t assume administrative assistants who have worked in an executive assistant role are ready to transition into this role. 

An executive assistant has the same basic core skill set, but he or she is typically expected to perform more initiative and problem-solving duties. 

Tune up your interview questions

Your questions should be asked in a manner that draws the most revealing responses. Here are five examples:

  • Where do you perform best at work?
  • In your role as an administrator, have you ever experienced a workplace conflict? And how did you handle it?
  • What are your strategies to anticipate the needs of a senior leader you’re supporting?
  • Describe a project you are especially proud of having managed.
  • At your current company, how have you saved time or reduced costs?

Trust your gut

When it comes to hiring an executive assistant, your listing of requirements and preferences should guide you during the selection process. You shouldn’t let one aspect of the candidate influence all your other judgments. Rely somewhat on your gut instinct. Ask yourself, are you able to be a true partner with this person?

References should be checked

Let candidates know from the beginning that references will be checked. During the interview, it’s important to verify the answers they give you. 

Furthermore, don’t hand over this task to anyone. You’re more likely to get an honest and detailed reference provided by someone at your level.

Offer the right package

In today’s competitive market, administrative professionals know they’re in the driver’s seat when it comes to getting hired. 

When polled, 55% of workers said they tried to negotiate for higher wages when they were offered their last job.

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